Supplementary privacy policy

This policy is supplementary to the Last Word Media Privacy Policy and aims to provide more information and links to further resources in order to comply with the General Data Protection Regulation and other applicable UK data protection law.

Please be aware that the external links provided are not the property of Last Word Media (UK) Limited and whilst every effort has been made to ensure the provenance of the websites, we accept no liability for any issues caused by clicking on the links.

Note that the UK Information Commissioner’s website contains significant guidance for both individuals and businesses, many links below are to this guidance. However, to go direct to the website click here

Information provided to third parties

Our privacy policy states that personal information may be passed to third parties where there is a legal basis to do so. In more detail, these circumstances may be:

  • In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
  • If Last Word Media (UK) Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property, or safety of Last Word Media (UK) Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
  • If you are a delegate attending a Last Word event, in which case personal contact data held by us will be one of the transferred assets to clients to meet sponsor contractual obligations, if you have not objected to this transfer taking place.

For more information on legal bases for the use and processing of personal data click here

Information collected via technological collection methods

As stated in the main privacy policy we will collect information that is personal to you, both about the technology you use and about your visit. This information is used to improve our website and to make sure you have a good experience.

We will not use this data for any other purposes unless we ask you (gain your consent) first, or unless there is a valid legal requirement for us to do so.

Technical information includes:

  • the Internet protocol (IP) address used to connect your computer to the Internet;
  • your login information;
  • browser type and version;
  • time zone setting;
  • browser plug-in types and versions;
  • operating system and platform.

Information about your visit, includes:

  • the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time);
  • page response times;
  • download errors;
  • length of visits to certain pages;
  • page interaction information (such as scrolling, clicks, and mouse-overs);
  • methods used to browse away from the page;
  • cookies, used to identify you and enhance you browsing. See our Cookie Policy for more detail.

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them please see our Cookie Policy.

Invisible pixels

Our emails to you may contain an invisible pixel which enable us to see whether an email has been opened by you or not. We use this technology so that we can assess how our emails are being received and if necessary manage contact with you more efficiently so that you receive information of interest to you.

Where we store your personal data

We use state of the art technology to manage our online services. Our business depends on doing our utmost to ensure your personal data and other confidential information is kept safe and secure and is only used in accordance with the law.

We use the latest technology to ensure that the information that you provide to us is kept secure.

Payment transactions are encrypted using industry standard technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone. To find out more about the importance of passwords click here

Unfortunately, the transmission of information via the internet is not completely secure.

Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. However, we must comply with data protection laws including where there is a requirement to use appropriate technological and organisational measures to protect personal data. Data that is on our systems or transmitted using our website will be suitably protected at all times.

Data Breaches

A loss of personal data is known as a data breach. The General Data Protection Regulation imposes requirements on businesses to identify, assess and report breaches in a timely manner (within 72 hours).

We undertake to inform you if your personal data is compromised and there is a risk to your rights and freedoms as a result.

More information on data breaches may be found here

More Information on your rights

Your rights are central to European data protection legislation. Your rights are summarised below, and more detailed information is available within the General Data Protection Regulation itself. The following link provides an easy click guide to access the “Article” of the Regulation.

The right to transparency (Article 12, GDPR) – You have the right to know how your data are being collected, stored and used. This privacy policy provides these details. If anything should be unclear to you, then please contact us (see below).

The right to access your data (Article 15, GDPR) – You have the right to access and see what information is held about you by us. You may request this information in writing using the contact details (below).

The right to rectification (Article 16, GDPR) – If you believe that some of the information we hold about you is incorrect, you have the right to have any errors corrected, please contact us to do this.

The right to erasure (Article 17, GDPR) – The right to be forgotten is laid down in data protection law. You have the right to have all your data removed from our systems subject to any legal obligations we may have necessitating the keeping of your data. In which case we will cease using your information subject to contractual, legal or legitimate interest obligations.

The right to restrict processing (Article 18, GDPR) – You have the right to restrict how your personal data are used, subject to legal obligations.

The right to data portability (Article 20, GDPR) – Your personal data can be requested in a machine-readable format if you require it.

The right to object to processing (Article 21, GDPR) – You may object to having your personal data processed subject to any compelling legitimate grounds that may allow us to continue.

The right to stop automated profiling (Article 22, GDPR) – We will inform you if we are profiling you by automated means, via a change in this privacy policy. You have a right to stop this from happening on solely automated grounds.

The right to complain (Article 77, GDPR) – You have the right to complain to the Regulator in the EU country in which you reside if you believe that we have not dealt with your rights properly. The details of the UK Information Commissioner’s Office are at the bottom of this policy.

The right to judicial remedy and compensation (Articles 78 & 82) – You have the right to judicial remedy if you believe your rights and freedoms have been infringed and we have not acted appropriately. This may lead to compensation, awarded by a court.

Further information regarding your personal data rights can be found online. If you have a specific query about how we handle your personal data, please see the contact details in our main privacy policy.

Sensitive personal data

Sensitive personal data, also known as “special categories” are not collected by Last Word Media (UK) Limited. In the event that this information becomes relevant for us to collect, hold and use we will ensure that we collect it legally and that your rights are protected at all times.

Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

This privacy policy section was last updated on: 08/12/18